Business Benefits: eDoc minimises the time required to find documents. Faster access to relevant information means that the business can move faster to meet its objectives, often removing the need to recreate “lost” documents. Controlled and secure access to information means that users can be aware of what colleagues are working on. Sharing this information means that managers can make decisions faster and more accurately. The main features of eDoc include: Capture Paper documents can be scanned and electronic documents captured to eDoc. OCR-ing: Every document that is scanned by eDoc can be OCRed. The eDoc OCR engine can recognise many different languages. The editable text created by eDoc can be stored in the database for further use. Retrieval: eDoc provides you with a number of ways to search for documents using indices: Boolean, Search Index Based, By Page, Wildcards and Probabalistic Search. Note File: This feature acts as an attachment to the document where the user can add comments and/or hyperlinks to the pages for immediate referencing. Annotations: While going through a document you can mark, make comments, add notes or explanations at specified places in the document page. These annotations are flagged with icons. Phrase Stamps: You can create your own phrase stamps and mark the documents with it (e.g. Confidential, Approved, etc). You can also erase and change the phrase stamps, as well as print the documents with or without the stamps. Users/User Groups: Each user is assigned a password to gain access to the system. To facilitate easy sharing of information within a group, users are clustered into User Groups. Each user is assigned to a group when the user is initially created on the system. Workflow: The workflow feature enables document distribution among users. Workflows consist of a number of users designated in a hierarchy for document distribution. The Workflow is useful in an office where documents need to move from one person to another. There is no limit to the number of workflows that can be defined. Any document introduced into a Workflow will begin at the start point of the Workflow and work through to the end user. The document will then return to the originator with an audit trail of the flow with the comments made by the various users. eDoc Mail: eDoc Mail enables communication among users in a network and a facility to email pages as attachments to external destinations. A user can select one or more users/groups/recipients and eDoc mails the information with a subject and a brief message. eDoc Notice Board: This feature ensures that each and every user is aware of current Notices/Circulars from the organisation. A user who has the relevant Distribute permissions can create a Notice or Circular. Then, when a user logs into the application, they will be informed about the Notices waiting to be read. If the user skips this action it can be traced in the audit trail. Audit Trail: An audit trail is maintained detailing actions by each user. Database Backup and Restore This facility helps by backing up data to the various storage devices. Archived data can also be recovered into active databases. Zone OCR: Fast and easy capture of forms. An area of a form is designated and eDoc will automatically index the contents.